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DIRECTOR FISH QUALITY ASSUARANCE, TRADE AND MARKETING (DFQATM) – P4 (Ref: LVFO/HR/2025/01)
a) Reports to: Deputy Executive Secretary
b) Supervises: Fish Quality Assurance, Trade and Marketing staff
c) Directorate: Fish Quality Assurance, Trade and Marketing
d) Directorate Head: Director Fish Quality Assurance, Trade and Marketing
A. Purpose of the Job
Coordinates and conducts reviews, evaluates and synthesizes data, reports and information regarding implementation of Fish Quality Assurance, Trade and Marketing to enable follow up on implementation of the interventions under considerations.
B. Duties and responsibilities
- Oversee fish quality assurance, trade and marketing program and projects;
- Coordinate harmonization and training on fish quality procedures, laws and regulations to ensure compliance;
- Develop comprehensive strategies to update and develop market information relating to fish;
- Develop framework for harmonization of fisheries trade policies, regulations and legislations, strategies, standards, guidelines, plans as well as traceability and certification mechanisms;
- Develop frameworks for improved traceability and certification of fish and fishery products;
- Assist in building capacity of competent authorities in the Partner States for accredited certification and compliance with regional and international fish import and export requirements;
- Strengthen capacity of the Partner States in fisheries and aquaculture improvement programs for enhanced trade in seafood and fish products in the region;
- Conduct analysis of fisheries trade corridors at regional and international levels;
- Facilitate the development of coordinated positions of LVFO in fora of international standard setting organizations;
- Coordinate and support Fisheries Research and Fisheries Management institutions in improving post-harvest fish handling methods and techniques including preservation methods, handling and processing techniques, labeling, distributing and storage;
- Promote adherence to guidelines on post-harvest handling by all investors in the region;
- Coordinate the marketing of fish and fishery products, and organize joint promotion activities in the region
C. Qualification and working experience
A Master’s Degree in Fisheries and Aquaculture, Economics, Agricultural Economics, Resource Economics, Marketing and Trade in Agricultural Products, Quality Assurance, Fish Post-Harvest losses management and Value addition. PhD in a related field with specialization in fish and fisheries products quality assurance, post-harvest technologies will be an added advantage.
PROCUREMENT OFFICER – P1 (Ref: LVFO/HR/2025/03)
a. Reports to: Executive Secretary
b. Department: Office of the Executive Secretary
A. Purpose of the Job
To efficiently manage procurement process from identifying suppliers to ensure timely delivery of goods and services and disposal activities in accordance with the law while ensuring value for money is obtained and the organization’s overall operational success.
B. Duties and responsibilities
1. Draw up the LVFO’s Annual Procurement Plan and ensure its timely implementation,
2. Coordinate, monitor and assess implementation of procurement and
disposal of assets, policies and guidelines and making appropriate
recommendations,
3. Communicate effectively with internal teams, suppliers, and logistics partners to ensure smooth service delivery;
4. Ensure adherence to the LVFO procurement and disposal of assets
controls and procedures consistent with the legal and regulatory
framework and ethical standards,
5. Monitor supplier performance, address issues, and implement improvement plans;
6. Plan and coordinate logistics, including transportation and
distribution of procured goods in collaboration with program heads in
the organization;
7. Identify potential risks in the supply chain and implement risk mitigation strategies;
8. Prepare, administer and issue approved contracts in a timely manner;
9. Assist User Departments to prepare Specifications, Statements of
Requirements (Bills of Quantities) and Terms of Reference,
10. Prepare hard copies/electronically generated Local Purchase Orders for service providers
11. Prepare contract performance status reports, and maintain
accurate and up-to-date procurement and logistics documentation; and
12. Undertake any other closely related assignments as may be directed from time to time.
C. Qualification and working experience
• Honours Bachelors’ Degree in Procurement or Supply Chain Management, Commerce, Business Administration
• Possession of Professional qualifications in Procurement or Supply
Chain management such as CIPS, NEVI or any other related Professional
Body
• Membership or affiliation to a relevant National or International
accredited procurement and supplies Professional Body is an added
advantage.
HUMAN RESOURCE OFFICER (HRO) – P1 (Ref: LVFO/HR/2025/02)
a. Reports to: Director Finance and Administration
b. Supervises: Administration support staff
c. Directorate: Finance and Administration
d. Directorate Head: Director Finance and Administration
A. Purpose of the Job
To develop and implement the organization’s Human Resource Strategies, policies and programs aligned to the organization goals, and compliant with applicable laws and regulations and that support achievement of the strategic plan. This is to be done alongside the administrative mandate by offering logistical support and maintenance of an efficient and conducive working environment for all employees so as to lead to the accomplishment of various LVFO activities
B. Duties and responsibilities
1. Develop Human Resources strategy and an annual HR work plan aligned to the organizational objectives;
2. Develop HR policies and procedures and ensure their effective implementation;
3. Lead the process of leadership in talent acquisition, retention, workforce planning and implementation, and disengagement;
4. Maintain and store Staff Personal Data in a safe and secure environment and ensure it is easier retrievable;
5. Lead the process of staff management, rewards, remuneration and benefits management
6. Lead the process of staff induction, employee learning and training development programs;
7. Manage HR risks and ensure compliance with HR policies and employment procedures;
8. Prepare and provide unit input for timely preparation of annual program of activities and budget of LVFO;
9. Provide advisory services on Human resource and administrative issues to management and staff;
10. Provide protocol services to visitors and dignitaries visiting LVFO
11. Coordinate the selection and recruitment of staff in accordance with the established rules procedures and best practices
12. Provide advice on Human Resource issues to Management and Staff
13. Maintain and update LVFO database of job descriptions, skills inventory, staff establishment, job advertisements and application forms
14. Initiate, formulate and manage human resource management and development Policies and Strategies for the Community;
15. Design and maintain internal administrative and staff performance appraisal and monitoring systems;
16. Advise on the enforcement of Staff Rules and Regulations;
17. Coordinate periodic staff performance appraisal/evaluation exercises;
18. Coordinate the selection and recruitment of staff in accordance with the established rules, procedures and practices;
19. Handle matters relating to terms and conditions of service in conformity with the established Rules and Regulations;
20. Initiate budget proposals for the HRA Department;
21. Prepare HR progress reports and follow up on the implementation of HR related Council decisions; and
22. Promote a positive corporate culture and image of the LVFO.
23. Foster positive employee relations and address concerns to maintain a healthy work environment
24. Performing any other duties that may be assigned from time to time
Additional Responsibilities
1. Ensure that all the Office Facilities are fully functional
2. Ensure LVFO’s fleet is well managed and effectively allocated
3. Support the development and effective implementation of the Annual Administration Work plan
4. Handle all security matters and safe custody of all LVFO’s assets
5. Ensure a sufficient supply of Office Consumables so as to avoid any disruption in day-to-day operations
6. Identify the key risks in Administration and ensuring that they are mitigated
C. Qualification and working experience
• A Honours Bachelors’ Degree in Human Resources Management, Business Administration, Organizational Development or Organizational Psychology, or Social Work and Social Administration or any other Social Sciences with Human Resources/Personnel Management as one of the subjects