Administration, Logistics, and Procurement Officer
Organization: Aquahub Community Based Aquaculture Limited
Location: Pemba, Zanzibar
Type: Full-time position
Remuneration: Commensurate with the role, responsibilities, and previous experience
About The Blue Alliance
Blue Alliance Marine Protected Areas currently manages 60 Marine Protected Areas (MPAs) across four MPA networks in Indonesia, the Philippines, and Zanzibar. With plans to expand our management to 200 MPAs in six MPA networks by 2030, our goal is to protect 2,000,000 hectares of coral reef biodiversity, safeguard over 70 threatened marine species, and significantly improve the livelihoods of more than 50,000 coastal community members. Our innovative model focuses not only on ecological conservation but also on the economic empowerment of local communities through long-term income generation from reef-positive businesses in ecotourism, community-based aquaculture, sustainable fisheries, and blue carbon. In this context, Blue Alliance established Aquahub Community-Based Aquaculture Limited, a private company registered in Zanzibar that focuses on the farming and commercialization of the sea cucumber Holothuria scabra.
1. Administration & Office Management
- Provide general administrative support.
- Manage calendars, coordinate meetings, and handle official communication.
- Organize travel and accommodation logistics for staff, partners, and visitors.
- Maintain well-organized filing systems for easy access to records, contracts, and documents, both digital and physical.
- Monitor compliance with administrative procedures and report any irregularities.
- Maintain up-to-date records of all company assets, including vehicles, equipment, and utilities.
2. Logistics Coordination
- Coordinate logistical support for field missions, events, and operational activities.
- Manage vehicle schedules, logbooks, and ensure adherence to transport policies.
- Oversee inventory of supplies and equipment, ensuring timely restocking and clear handover protocols.
- Ensure efficient material delivery and resource allocation across departments and field locations.
- Maintain a safe, organized, and efficient work environment.
Qualifications & Experience
- Qualifications in Business Administration, Procurement & Supply Chain Management, Logistics, International Trade, or a related field.
- Minimum of 5 years’ experience in logistics and procurement, or import/export operations.
- Strong organizational, coordination, and problem-solving skills.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
- Excellent communication and interpersonal skills.
- Knowledge of customs procedures, shipping regulations, and trade compliance requirements, and Zanzibar regulations, including import/export requirements.
- Fluency in English and Swahili is mandatory.